Administration Manager(RARR Job 5355)

Job Summary:

The Administration Manager is responsible for overseeing and streamlining all administrative operations across the organization. This includes managing office facilities, ensuring regulatory compliance, supervising support staff, and optimizing administrative procedures to support organizational efficiency and employee productivity.

Key Responsibilities:

• Oversee the day-to-day administrative operations of the office.
• Manage and supervise a team of administrative and support staff (e.g., reception, housekeeping, drivers, office assistants).
• Ensure compliance with company policies, health and safety regulations, and legal requirements.
• Develop and implement administrative systems, processes, and best practices.
• Coordinate facility management including office maintenance, security, vendor management, and procurement of office supplies and equipment.
• Liaise with IT, HR, Finance, and other departments to ensure seamless support and coordination.
• Prepare and manage administrative budgets, cost control, and vendor negotiations.
• Manage company assets, fixed inventory, office leases, and space planning.
• Handle travel arrangements, event logistics, and other corporate support services.
• Support business continuity planning, document management, and archiving.
• Monitor administrative KPIs and generate performance reports.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field
• Proven experience (5+ years) in office administration or operations management.
• Strong leadership and team management skills.
• Excellent communication, organizational, and time-management abilities.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Knowledge of office management responsibilities, systems, and procedures.
• Ability to multitask and prioritize under pressure.

Preferred Attributes:

• Experience in handling multi-location office administration.
• Understanding of workplace safety and compliance standards.
• Understanding of Factory Act/Shops and Establishment Act

Work Environment & Schedule:

• Typically office-based with standard business hours.
• May require occasional travel for office inspections, vendor meetings, or events.